Meeting Statistics 2024 By Types, Time Spent And Industries

Introduction

Contents

Introduction
Editor’s Choice
General Meeting Statistics
Most Common Types of Meeting Statistics
Weekly Time Spent on Video Meetings Statistics
Daily Meeting Statistics By Time Spent
Meeting Time Spent Statistics By Industries, 2024
Number of Meetings Attended Statistics By Job Responsibilities
Preferred Meeting Time Statistics
Reasons Meetings are Considered a Waste of Time
In-person and Virtual Meetings Statistics
Business Meeting Statistics
Virtual Meeting Statistics
Video Conferencing Software Statistics By Program
Factors of Productive Meeting Statistics
Factors of Unproductive Meeting Statistics
Meeting Statistics By Employee’s Behaviour
Conclusion

Meeting Statistics: Meetings are an important part of work and everyday life. They bring people together to share ideas, make decisions, and solve problems. Whether in person or online, meetings help teams communicate and stay on the same page. In a meeting, participants can discuss issues, offer solutions, and set goals for future actions. Good meetings are organized and have a clear purpose, so everyone knows what to expect.

It’s important to keep meetings on track so they take only a little bit of time. Meetings can happen in businesses, schools, and even in social settings. Overall, meetings are essential for teamwork, planning, and progress in various aspects of life.

Editor’s Choice

Meeting Statistics show that in 2024, employees spend about 15% of their weekly working hours in meetings.
Only 30% of meetings are useful, showing that meeting management needs to improve.
Meanwhile, the use of virtual meetings grew from 48% in 2020 to 77% in 2022, showing a move to remote work.
In contrast, around 92% of workers said they multitask during meetings in 2024.
In 2024, the average length of meetings has decreased by approximately 20% compared to pre-pandemic times.
Only 12.6% of meeting invites are labeled as “optional,” which shows that many people might not need to attend.
Employees spend about 392 hours yearly in meetings, showing how much time is dedicated to this activity.
Meeting Statistics in 2024 further report that about 47% of employees believe having too many meetings is the biggest way time gets wasted at work.
Moreover, 67% of meetings need a clear agenda, which causes confusion, wastes time, and makes it hard to meet goals.
Employers spend about USD 29,000 every year on meeting costs for each employee.

General Meeting Statistics

In the United States, people hold 11 million meetings daily, adding up to 55 million weekly and over 1 billion annually.
Meanwhile, over 83% of employees use up to a third of their workweek attending meetings.
In 2024, organizations usually spend about 15% of their time in meetings on average.
Companies lose around USD 37 billion every year because of meetings that could be more productive.
More than half of remote workers (55%) believe most meetings could just be shared in an email.
As mentioned in Meeting Statistics, more than 67% of executives think virtual meetings often fail.
In recent years, seven out of ten workers feel that virtual meetings cause less stress.
Introverts feel Zoom fatigue more often, with 58% experiencing it compared to 40% of extroverts.

Most Common Types of Meeting Statistics

As of 2024, around 42% of people expect more internal meetings, making them the most frequent type of meeting.
45% of clients expect more meetings like these, representing their interest in feedback and engagement.
38% expect more incentive meetings, showing how important motivation and rewards are in company culture.
37% expect more small and simple meetings, reflecting a shift toward more efficient gatherings.
Meeting Statistics further state that 63% of meetings are expected to happen in person, showing a return to traditional methods.
Around 19% of meetings are expected to be virtual, continuing their popularity in the digital age, while 18% will be hybrid, combining both virtual and in-person.

Weekly Time Spent on Video Meetings Statistics

(Source: notta.ai)

Meeting Statistics in 2024 show that over 2,800 US workers from various industries found that 83.13% spend up to one-third of their week in meetings.
Furthermore, employees spend their work hours in meetings as follows: less than 4 hours (46.15%), 4-12 hours (36.98%), 12-20 hours (12.14%), and 20+ hours (4.73%).

Daily Meeting Statistics By Time Spent

In recent years, 74.5% of meetings across US organizations end within 60 minutes.
On average, 2.9% of them said their meetings last longer than two hours.
As of 2024, almost 22.5% of people reported that meetings typically last for up to two hours.
Furthermore, in the US, total meeting time spent by employee share is 30 minutes to 1 hour (41.8%), 15 to 30 minutes (19.2%), and less than 15 minutes (13.5%).

Meeting Time Spent Statistics By Industries, 2024

Industry	Daily Meeting Time
Legal services	Between 1 and 2 hours
Law enforcement	30 minutes to 2 hours
Media and broadcasting	30 minutes to 1 hour
Food Service	Less than 30 minutes
Military	Less than 15 minutes

Number of Meetings Attended Statistics By Job Responsibilities

As per Meeting Statistics, CEOs attend at least 37 meetings a week in 2024.
Meanwhile, VPs and top executives join at 12 to 17, and junior employees at 10.

(Source: notta.ai)

As of 2024, CEOs spend 72% of their work time attending meetings.
Moreover, upper management spends about 50% of their time in meetings.
Similarly, middle management and employees spend around 35% of their time in meetings, followed by employees (33%).

Preferred Meeting Time Statistics

(Reference: notta.ai)

According to 70% of professionals, the best time to schedule meetings is in the morning, between 8 am and 12 pm.
Meanwhile, 19% of employees stated that the best time is in the afternoon, from 12 pm to 5 pm.
Meeting Statistics also reports that employee shares by other preferred meeting timings in 2024 are 9% (before work, 6 am to 8 am) and 2% (evening, 5 pm onwards).

Reasons Meetings are Considered a Waste of Time

Reasons	Professional Share
Meetings often need more productivity and efficiency.	71%
Keep employees from completing their work	65%
Come at the expense of deep thinking	64%
Meeting missed opportunities to bring the team closer	62%

In-person and Virtual Meetings Statistics

(Reference: notta.ai)

The above graph compares 49% who attend hybrid meetings to 26% who mainly attend online meetings.
Similarly, only 25% of the participants said they only or mostly attend meetings in person.

By Age Groups

Age Groups (Years)	Virtual Meetings	In-Person Meetings
18 to 29	65%	60%
30 to 39	70%	55%
40 to 49	75%	50%
50 to 59	80%	45%
60+	85%	40%

Business Meeting Statistics

The total time people spend in meetings has grown by 10% each year.
On average, meetings last between 31 minutes and an hour.
As of 2024, using an agenda can reduce meeting time by as much as 80%.
However, only 37% of meetings in the US use one.
Similarly, in Meeting Statistics, around 47% of people said Mondays are the worst for meetings, and 40% chose Fridays.
Around 29% preferred Tuesdays, and 25% (preferred Wednesdays) as their favorite meeting days.
Meeting Statistics further elaborates that almost 48% said they have meetings several times a week, followed by 29% who mentioned attending meetings several times a month.
Moreover, 21% said they have meetings every day, while only 2% reported having fewer than one meeting a month.
In 2024, business executives believe that 45% of meetings are unnecessary.

Virtual Meeting Statistics

In recent years, around 77% of people have used their laptops or desktop computers to join video meetings.
Smartphones are the second most popular, with 31% choosing them, followed by tablets, which are least preferred by only 13%.
Based on Meeting Statistics, 75% of CEOs think video conference calls will fully replace audio-only calls.
In virtual meetings, remote participants struggle to engage and contribute because they miss body language, which makes up 80% of communication.
Only 4% of employees said they multitask during video calls, while 57% admit to doing so on phone calls.
Video conferencing statistics show that 41% of users feel more engaged, and 35% feel more included in company culture.
As of 2024, almost 90% of people think video conferences help improve productivity.

Video Conferencing Software Statistics By Program

(Reference: statista.com)

Meeting Statistics in 2024 also estimated that videoconferencing software would reach a market penetration of 66%, with Zoom holding a 55.91% market share.
Furthermore, market share of global videoconferencing software by other programs are Microsoft Teams (32.29%), GoToMeeting (8.81%), Google Meet (5.52%), WebEx (7.61%), RingCentral (5.31%), FaceTime (2.16%), Skype (1.41%), Facebook Messenger (0.75%), and Bluejeans (0.31%).

Factors of Productive Meeting Statistics

In 2024, the most important factor for productive meetings is setting clear objectives, with 72% of people considering it key to success.
Meanwhile, 67% of global employees state that every meeting has a clear agenda.
Others are followed by having few people in the conference room (35%) and having a visual stimulus (27%).

Factors of Unproductive Meeting Statistics

In 2024, 55% of unproductive meetings are caused by distractions like taking phone calls or texting.
Another factor is when participants interrupt each other, making up 50% of the issue.
Moreover, other factors are followed by ignoring the contributions of other colleagues (49%), entering late and leaving early (49%), and saying nothing in the overall meeting period (46%).

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Meeting Statistics By Employee’s Behaviour

(Source: 99firms.us)

In 2024, 91% of workers admit to daydreaming during meetings instead of paying attention.
About 73% of people work on other tasks during meetings, and 47% say they waste the most time.
Nearly 45% of workers felt overwhelmed by meetings, and 39% admitted to even falling asleep during them.

Conclusion

Global meetings have become an important part of business and communication today. They allow people from different countries and cultures to come together, share ideas, and solve problems. Due to technological advancement in recent years, virtual meetings have made it easier for people to connect without traveling long distances. These meetings have a big impact on industries like education, business, and healthcare. These types of meetings help companies save money on travel costs and allow them to make faster decisions.

However, they also bring challenges like technical issues, time zone differences, and cultural barriers. Despite these challenges, meetings will continue to grow in importance as businesses and organizations expand worldwide. They provide valuable opportunities for collaboration and success.

Meeting Statistics By Types, Time Spent, Industries And Employee’s Behavior